Virtual Events & Communication Coordinator

 

Shift•ology Communication is seeking a highly-organized, detail-oriented professional to support both our nationally-recognized Virtual Experiences program and our integrated marketing-communication practice.

This position serves as a key member of the Shift•ology team by coordinating and producing virtual experiences, supporting client communication projects and helping execute high-quality work across multiple industries. The ideal candidate thrives in a fast-paced environment, enjoys managing details, communicates clearly and takes pride in helping projects run smoothly from start to finish.

This role combines project coordination, content development, client support and technology, making it ideal for someone who enjoys variety and wants to contribute to meaningful work that creates positive change in agriculture, rural health and communities.

 

Key Responsibilities

 

Virtual Experiences (approximately 60-70%)

• Coordinate administrative workflows for Virtual Farm Trips® and other virtual experiences for a variety of clients and audiences (i.e. new non-ag VFT brand)
• Set up and manage virtual event platforms and logistics, including registration systems, engagement settings, registrant communications and production team connections
• Coordinate visual assets, presentations and production materials
• Develop promotional emails and participant communications
• Post trips on VirtualFarmTrips.com
• Maintain YouTube playlists and content on social media platforms
• Schedule and conduct connectivity tests, rehearsals and practice sessions
• Provide production support before, during and after live virtual events
• Maintain participant databases and assist with post-event reporting
• Support event logistics and project timelines
• Assist with continuous improvement of virtual experience processes

Marketing Communication Support (approximately 30-40%)

Support Shift•ology’s account teams by helping execute communication strategies and client deliverables, including:

• Draft blogs, newsletters, website copy and social media content
• Assist with content calendars and editorial planning
• Conduct research and literature reviews
• Support development of presentations and communication materials
• Prepare meeting agendas, project work plans and reports
• Organize and maintain digital content libraries
• Production design
• Coordinate photos, video and creative assets
• Assist with event planning and logistics
• Support implementation of client communication campaigns
• Complete additional project coordination and administrative tasks as assigned

Seasonal Workload

Because some virtual experiences operate on a seasonal production schedule, responsibilities will shift throughout the year based on organizational priorities. During peak virtual experience seasons, this position will primarily support event production and execution. During slower production periods, additional time will be dedicated to supporting Shift•ology’s marketing-communication clients and internal initiatives.

 

What You’ll Bring to the Team

 

• Greater capacity across the organization by flexing between Virtual Experiences and client marketing-communication needs based on seasonal workloads.
• Improved project coordination to keep client work, virtual events and internal initiatives organized, on schedule and moving forward.
• Increased efficiency by taking ownership of administrative and production tasks, allowing account managers and strategists to focus on high-value client counsel and business development.
• Stronger execution of Virtual Farm Trips® and other virtual experiences through consistent event planning, production support and participant communication.
• Additional content development support for blogs, newsletters, social media, websites and other communication materials.
• Greater continuity across projects by maintaining project documentation, content libraries, timelines and communication workflows.
• Enhanced client service through responsive coordination, timely follow-up and dependable execution of deliverables.
• Improved scalability as both the Virtual Experiences program and Shift•ology’s client portfolio continues to grow.
• Cross-functional support that strengthens collaboration between the Virtual Experiences and marketing communication teams.
• Operational consistency through standardized processes, reporting and quality control across programs and client accounts.

The Ideal Candidate

 

A Virtual Events & Communication Coordinator is someone who is …

• Energized by variety and enjoys balancing communication, technology and project coordination.
• Highly organized, with exceptional attention to detail.
• Clear and professional when communicating with clients, partners and teammates.
• Adaptable when priorities and deadlines shift.
• Proactive and able to predict, prevent and solve problems before they become barriers.
• Independent, while still collaborating effectively with a team.
• Confident when learning new technologies and systems.
• Committed to producing accurate, high-quality work.
• Dependable, resourceful and focused on delivering an exceptional experience.

We’re looking for someone who is energized by variety and enjoys helping projects, people and ideas come together. If you’re highly organized, thrive in a fast-paced environment and take pride in delivering exceptional work, we’d love to hear from you.

 

Qualifications

 

Required

• Bachelor’s degree or equivalent professional experience in communication, public relations, marketing, digital learning/media, journalism, education, agricultural communication, hospitality or a related field.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and heightened attention to detail.
• Strong project management and time management skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Google Workspace.
• Ability to quickly learn and adapt to new technologies, platforms and software.
• Ability to work independently while collaborating effectively as part of a team.
• Professionalism, sound judgment and a commitment to delivering high-quality work.

Preferred

• Proven logistical and technical experience supporting webinars, virtual events or live productions.
• Familiarity with platforms such as Zoom, OBS Studio, Restream, Mailchimp, Canva, Monday.com or similar tools.
• Experience creating digital content, including newsletters, social media or website updates.
• Experience in agriculture, education, healthcare or science communication.
• Agency or client service experience.

 

Why Shift•ology?

Shift•ology Communication was founded in 2008 to create tangible impact in agriculture, rural health and communities through science-based communication. Shift•ology Communication is dedicated to the “science of change” for the industries we serve. Our award-winning professional team applies science-based communication practices – such as research, neuromarketing and evaluation – to help our clients reach more, convince more and win more.

Vision

Be the communication partner who brings about positive, meaningful change for the communities we serve.

Mission

We clarify complicated concepts in agriculture, rural health and communities to create more meaningful connections. We win when our clients are empowered to reach their stakeholders, convince them of their value and achieve measurable business wins.

Core Values

Our core values guide our work every day and play an important role in our hiring decisions:

• Creative problem solver
• Collaborative team player
• Closer who drives results
• Curious lifelong learner
• Strong Character who does the right thing
• Skilled Communicator who gets to the heart of the story

The Details

 

Work Hours

Full-time, salaried. Employee should set and adhere to his or her own regular schedule and be open to work outside of regular business hours. This is a deadline-oriented job and may require some work on evenings and weekends. Most evening or weekend events are scheduled well in advance, and the need to work outside regular business hours is primarily based on the individual’s ability to plan and meet deadlines during the workweek.

Location

The Shift•ology Communication headquarters is located in COhatch in Springfield, Ohio. This position is hybrid and will involve occasional travel to our office and client offices. While Shift•ology Communication primarily operates as a hybrid-working team, we equip you with tools and technology to easily connect with clients and teammates from any location. It’s worth noting that office space is available, and in-person attendance is mandatory for specific meetings, events, and activities as scheduled and determined by client needs.

Salary

Shift•ology “Coordinator” Salary Band – $45,000-$60,000

Benefits

2 weeks of PTO, paid holidays and flexibility; 401(k) (eligible the Jan. 1 or July 1 after 6 months of continuous employment); profit sharing; employee health plan and HSA; employer paid basic life/AD&D, short-term and long-term disability. Voluntary term life. Up to 10% bonus potential. Cell phone ($600/year annually) and internet reimbursement ($600/yr annually).

Apply

Send your resume, three references and work samples/portfolio to Kari Griffith ([email protected]). This position will remain posted until filled.